Sample Letter

Must be in your U.S. Company letterhead








Consulate General of ____________________


Dear Sir:


Please assist our (employee’s title) Mr. /Miss ____________________ to obtain a visa to

______________(name of country)


Mr. /Miss _________________ will be visiting _______________(name of the company) for (number of days) commencing on ________ and departing on _________. 


While in your country, Mr. /Miss ________________ will be conducting business discussion (describe in detail) with:


Contact Name:


Full street address:

Telephone number with area code:


(Your U.S. Company name) will be responsible for Mr. /Miss ________________ expenses during his/her stay in your country as well as return transportation back to the U.S.


If there is any question, please do not hesitate to contact me at  ______________(phone # with area code).


Sincerely Yours,



Signature, Title